Job Description
The primary responsibilities include, but are not limited to: - General secretarial/clerical tasks including scheduling of complex meetings, management of calendar, filing of monthly expense reports for multiple therapeutic area regulatory liaisons.
- General support of the Upper Gwynedd-based staff, as needed, with ordering supplies, ad-hoc meeting support, good office management practices, etc. to ensure a well-functioning environment.
- Scheduling domestic and complex, multi-leg and international travel, including processing of Visas/Passports.
- Supporting Team Sites, SharePoint Sites, and other communication channels.
- Coordination and collaboration with other team members across the organization, including coordination of special projects within the division/area.
Education: - High School Diploma required.
- Advanced education or certifications such as (e.g. Certified) Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification) preferred.
Required Experience & Skills - Minimum of 5 years Administrative Assistant experience
- Minimum of (2) years Executive Administrative experience supporting senior executives (Sr. Director, Executive Director, VP or above)
- Outstanding attention to detail, critical thinking, and creative problem-solving skills.
- Proven ability to rapidly understand outcomes, priorities and project principles and use independent judgment to coordinate, prioritize, and deliver on multiple simultaneous assignments.
- Excellent interpersonal, listening and communication skills, verbal and written.
- Demonstrated ability to effectively interact with executives and internal/external clients both on-site and remotely.
- Demonstrated ability to rapidly learn new skills, develop a nuanced understanding of critical stakeholders and priorities and to apply situational leadership; continuous improvement mindset
- Proactive, approachable, customer-focused attitude. High personal integrity, credibility and energy
- Advanced computer skills using MS Office Suite (Outlook, Word, Excel, PowerPoint, etc.)
Preferred Experience & Skills - SAP experience processing: Expense Reports; Purchase Orders and Payment Requests;
- Vendor Add Forms, as well as the capability to run reports within SAP
- Experience with event planning and coordination
- Experience with financial and budget tasks
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As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics. As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:
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U.S. Hybrid Work Model Effective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week, Monday - Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence.This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance also does not apply to roles that have been designated as "remote".
San Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance
Los Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance
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Employee Status: Regular
Relocation: No relocation
VISA Sponsorship: No
Travel Requirements: 10%
Flexible Work Arrangements: Hybrid
Shift: Not Indicated
Valid Driving License: No
Hazardous Material(s): N/A
Required Skills: Communication, Critical Thinking, Cross-Team Collaboration, Database Management, Document Management, Email Management, Event Planning, Human Resource Management, Leadership, Management Process, Microsoft Office, Processing Expense Reports, Purchase Order Management, Stakeholder Engagement
Preferred Skills: Job Posting End Date: 09/18/2025
*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date. Requisition ID: R364617
Job Tags
Full time, For contractors, Local area, Remote work, Relocation, Visa sponsorship, Flexible hours, Shift work, 3 days per week,