Job Description
Summary
Job Description: The Document Controls Specialist III is responsible for carrying out the DC processes to support the document control objectives. This is a project-centric role with the projects varying in size and scope.
Responsibilities
Responsibilities:
- Excellent organizational, customer service, and time management skills, with a strong attention to detail, completeness, and accuracy.
- Strong customer service skills with the ability to comply with company procedures.
- Ability to work in a fast-paced environment with the ability to multi-task.
- Verifies documents and deliverables conform to project contract requirements, project procedures and company policy.
- Executes within the Document Management system the daily activities of respective technical areas.
- Processing the latest version of a document (reviewed and/or ready for issuance) to ensure the latest approved revision of documents is available and used by project personnel.
- Controls the issuance and release of documents including drawings, parts, specifications, etc. per company procedure.
- Communicates with document originators and engineering personnel to resolve discrepancies and compile required changes to documents. Maintaining close relationships with the project team members ensuring support is available.
- Works together with contractors and supplier counterpart(s) to train, guide and ensure document managements objectives are met.
- Carries out project close-out activities and ensures handover to business partners, ensuring the accuracy and quality of the final turnover.
- Identify opportunities within document management to integrate effective workflow processes to aid the efficiency of the project team.
- Audits the contractors and/or suppliers document management activities within Aconex to ensure adherence to the projects document control procedures.
- As part of the process, audit our vendors document management submittals, ensuring adherence to the projects document control procedures.
- Trains others, both the internal project team members and external contractors or suppliers.
- Assist with other duties as assigned.
Requirements
Skills and Qualifications:
- High School Diploma or GED
- Four (4) years experience performing document control/management in the oil and gas industry, preferably with an owner/operator or an EPC (Engineering / Procurement / Construction) organization.
- Has an extensive knowledge of Oracles Aconex Document Management System (Modules / Tasks, Documents, Mail, Packages, Tenders, Workflows, Directory and Set-up) and support the Document Control processes associated within a project, ensuring the data integrity of the Aconex system.
- Quality or Lean Management certification (e.g., ISO-9001, Six Sigma, PMP).
- Aconex Accreditation Professional Level
- Proficiency in Microsoft Office applications (Word, Excel, Teams, and Outlook as a minimum) with other PC skills.
- In-depth experience with engineering documentation and procedural materials for internal company use.
- Demonstrates an eye for business due to exposure to business-related activities, e.g., accounting, financing, purchasing, contracts.
- Experience working in regulated environment regarding PHMSA, FERC, DOT, BESE, PSM, etc.
- The capability to reprioritize as needed, when required.
- Ability to travel up to 15% of the time.
Skills
- Document Control
- Aconex
- Regulated Environment
- Quality or Lean Management
Job Tags
Contract work, For contractors, Work at office,