Job Description

Position Summary

The HR Specialist is responsible for delivering day-to-day administrative and operational support across the Human Resources (HR) function. This role plays a critical part in enhancing the employee experience, maintaining compliance, and ensuring efficient execution of core HR processes including onboarding, recruiting coordination, benefits administration, employee communications, and HR systems management. The HR Specialist will also be instrumental in supporting a PEO model.

Key Responsibilities

Employee Lifecycle & Administration

• Serve as the first point of contact for general HR-related questions from employees
• Manage employee lifecycle documentation, including onboarding, offboarding, and personnel file maintenance
• Generate letters, background checks, and onboarding materials
• Coordinate offboarding , exit interviews, and systems access removal

Recruiting & Onboarding Support

• Post job openings and managing applicant tracking systems (ATS)
• Schedule interviews and communicate with candidates and hiring managers
• Support new hire orientation and onboarding sessions

Payroll & Benefits Coordination

• Submit employee changes to payroll system and work with PEO to ensure accurate processing
• Assist in open enrollment, benefits communication, and employee questions
• Audit payroll and benefits data for accuracy and compliance

Compliance & Recordkeeping

• Ensure employee files are maintained in accordance with federal, state, and company policy
• Track mandatory compliance training, certifications, and acknowledgments
• Assist with internal audits and external reporting requirements
• Support policy updates and process documentation

Employee Experience & Communications

• Coordinate employee recognition programs, communications, and surveys
• Plan and support company events, wellness activities
• Maintain and update the company intranet (The HUB) with HR policies, announcements, and resources

HR Systems & Reporting

• Maintain data accuracy in HRIS and other internal tracking systems
• Assist with data reporting, analytics, and HR metrics
• Monitor service tickets and requests from employees and managers

Training & Development Support

• Schedule and track employee training programs and sessions
• Assist with content preparation, registration, and attendance tracking

General Office & Vendor Support

• Manage HR supply ordering and vendor coordination
• Provide administrative support for department initiatives and special projects

Qualifications

• Bachelor’s degree in human resources, Business Administration, or a related field
• 1–3 years of relevant HR or administrative experience
• Familiarity with HRIS systems, payroll platforms, and Microsoft Office Suite
• Strong attention to detail and organizational skills
• Ability to maintain confidentiality and manage sensitive information
• Effective communication and people skills
• Experience working with a PEO
• Knowledge of federal and multi-state laws preferred Canada a plus

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