Job Description

Join an Exceptional & Supportive Legal Team – Legal Executive Assistant Opportunity in Boston!

Aspen Careers is partnering with a law firm to hire a Legal Executive Assistant for its Boston, MA office. You’ll support multiple lawyers while acting as a trusted partner who keeps a partner’s practice running smoothly.

What’s in it for You?

• Competitive pay.  (non-exempt; overtime eligible)

• Comprehensive benefits: medical, dental, vision, 401(k)

• Hybrid schedule: at least 3 days/week in-office (Boston)

• Collaborative, growth-minded culture that invests in people

• Equal Opportunity Employer committed to inclusion

Why You Should Apply

• Be the hub: proactively coordinate day-to-day operations so partners can focus on clients and business development

• Calendar & travel mastery: manage Outlook calendars, resolve conflicts, and arrange complex itineraries

• Document production: draft correspondence, prepare reports and presentations; ensure accuracy and confidentiality

• Meeting excellence: prepare agendas/materials, coordinate practice group and client team meetings, and follow through on action items

• Client liaison: handle direct client interactions and connect departments, projects, and information to the partner

• Information governance: maintain organized paper/electronic files in line with firm policies

• Billing oversight: handle pre-billing tasks, international billing, liaise with billers/collections, and monitor client budgets

The Ideal Candidate

• Education: High school diploma or GED required; Bachelor’s degree preferred

• Experience: 5+ years of professional executive administrative support for partners and/or executives (law firm experience strongly preferred)

• Tech skills: Advanced Word, Excel, PowerPoint, Concord, Intapp.  If you have these skills, you are encouraged to apply!

• Strengths: Excellent communication, discretion with sensitive matters, top-tier organization/time management, and the ability to manage competing priorities in a fast-paced environment

• Nice to have: Experience with billing workflows (Aderant) and budget tracking

About the Firm

• Highly respected law firm with a strong local Boston presence

• A culture described as bold, exceptional, collaborative, and supportive —where people are the backbone of the firm

• Hybrid work environment with ongoing professional development and high standards of client service

Ready to bring your skills to a firm that values your contribution? Let’s chat.

• For confidential consideration, contact Shelley Baxter at [email protected] or 614-992-1010 .

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