Job Description
**Join Our Team!**
We are a leading company in the B2B tech industry, dedicated to helping tech buyers navigate the complexities and risks of the purchasing process. As a trusted source of information, we connect buyers with top-tier business technology sellers worldwide.
Headquartered in Nashville, Tennessee, we are a remote-first company with over 20 digital publications and a global team of more than 500 members across the US, UK, Singapore, Australia, and the Philippines. We are proud to be recognized as one of America's fastest-growing private companies and a top workplace in Tennessee. Our culture is a blend of hard work and fun, with monthly virtual events, recreational Slack channels, and the occasional dance from our CEO.
All positions are open to remote work unless otherwise specified.
**The Opportunity**
We are seeking a passionate and dedicated individual to join our team as an Administrative Project Coordinator. This role is more than your typical office coordinator position—it involves coordinating a wide range of team events and activities, administrative duties, and project support for the Director of Administration. We are looking for someone who not only completes assigned tasks but also seeks new opportunities to improve efficiencies.
**Location:** Nashville, TN | Monday - Friday in the Nashville office
**What You'll Do**
- **Office Coordination:**
- Serve as the point of contact for the office, ensuring visitors and team members are welcomed and supported.
- Manage overall office operations, including daily procedures, maintaining a well-organized and professional environment.
- Oversee office supply inventory and procurement to ensure resources are readily available.
- Manage vendor relationships, including negotiating contracts, warranties, and pricing.
- Handle mail services, including checking incoming mail, processing shipments, and coordinating outgoing messages.
- Assist with new hire onboarding, including workspace setup and creating a positive candidate experience.
- Track and manage budgets for administrative expenses, maintaining historical data and ensuring cost efficiency.
- Coordinate catering orders for on-site needs, ensuring timely and accurate delivery.
- **Team Support:**
- Provide administrative support to the CEO, Director of Administration, and leadership team by managing calendars, responding to emails, scheduling appointments, and coordinating travel arrangements.
- Assist with special projects and tasks to support departmental priorities, utilizing exceptional follow-up skills.
- Conduct vendor research to evaluate purchasing options, compare pricing, and make recommendations.
- Research and present findings on critical topics and trends as requested.
- Make business travel arrangements for the global team, such as booking flights, cars, and making hotel and restaurant reservations.
- **Event Coordination:**
- Plan and coordinate in-person team events, finding solutions for any problems that arise during execution.
- Plan and facilitate global virtual team events.
- Plan and assist with day-of logistics for global volunteer opportunities.
- Propose new ideas to improve the event planning process.
- Assist with planning efforts and day-of support for quarterly and annual planning sessions for executive and leadership teams.
**Who You Are**
- 3+ years of professional experience in a business or administrative environment.
- Demonstrated experience planning and making logistical arrangements for events and meetings, orientations, or group sessions.
- Experience independently researching, compiling, organizing, interpreting, and selecting data/materials from various sources and presenting.
- Demonstrated experience successfully managing projects in a fast-paced environment.
- Ability to collaborate with multiple departments, create project schedules, and ensure accountability to deadlines.
- Excellent interpersonal skills; effectively interact with senior leadership and co-workers.
- Ability to independently exercise judgment and make problem-solving decisions in unique as well as everyday situations.
- A high level of discretion regarding sensitive and confidential information.
- A technical understanding and ability to use G-suite (specifically Google Sheet, Doc, Forms) along with the ability to learn new technology quickly.
- A strong desire for growth, feedback, and ongoing learning.
- Superior organizational skills that reflect the ability to perform and prioritize tasks seamlessly.
- Excellent written and oral communication skills.
- Ability to adapt writing style as needed. Ability to write concisely and persuasively and to summarize information.
- Forward-looking thinker, who actively seeks opportunities and proposes solutions.
- Willing to have tough conversations or negotiations to push a project forward.
- Proactive attitude - you're able to see a need before you're asked to address it.
- Must have a valid driver's license and vehicle.
**What We Offer You**
- **Career Growth:** Advance with mentorship programs, leadership academies, and opportunities to shape company culture and DEI initiatives.
- **Flex Fridays:** Adjust your 40-hour week to enjoy a full or half day off on Fridays.
- **Flexible PTO:** Take the time you need, when you need it.
- **Health Coverage:** Medical, dental, and vision plans for you and your family.
- **Insurance Protection:** Life, AD&D, Short-Term, and Long-Term Disability coverage.
- **401K with Match:** Secure your future with our company-matched retirement savings.
- **Paid Parental Leave:** Support for new parents during life's special moments.
- **Wellness Perks:** Access Headspace and enjoy monthly fitness reimbursements.
- **Pet Insurance:** Care for your furry family members.
- **Speaker Series Bonus:** Present in our monthly speaker series and earn a bonus.
- **Book Reimbursement:** Get up to 12 books reimbursed per year to fuel your learning.
- **Bucket List Benefit:** Celebrate milestones with annual contributions toward your dream adventures after 3 years.
- **In-Office Perks:** Enjoy catered lunches for our in-office team.
**Work Authorization**
Employer work visa sponsorship and support are not provided for this role. Applicants must be currently authorized to work in the United States at hire in an employer-approved US state and must maintain authorization to work in the United States throughout their employment with our company.
**Salary Range**
We seek to hire top-tier individuals and intend for our compensation to be at a rate that allows us to recruit and retain individuals who align with our core values, purpose, mission, and vision. Final total compensation is based on a multitude of factors including, but not limited to, skill level, relevant experience to the position, and cost of labor.
Annual pay range: $50,000—$60,000 USD
**EOE Statement**
We believe that our differences make us stronger, and thus foster a diverse and inclusive culture where people feel safe being themselves. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected under federal, state, or local law.
Pre-employment screening required.
We do not engage with external staffing agencies. Any candidates introduced by such firms will not be eligible for compensation.
Employment Type: Full-Time
Salary: $ 50,000.00 60,000.00 Per Year
Job Tags
Full time, Temporary work, Local area, Remote job, Worldwide, Flexible hours, Monday to Friday,